Privacy Policy
Last updated: 13.08.2026
At IKSIRE, we respect your privacy and are committed to handling your personal information responsibly. This Privacy Policy explains what information we collect, why we collect it, how we use it, and your rights regarding your information.
1. Who we are
IKSIRE is a creative studio operated by Oktaj Kochan in France.
For questions about this Privacy Policy or the way we handle your information, you can contact us at:
contact@iksire.com
Oktaj Kochan acts as the data controller for the personal information described in this Privacy Policy.
2. Information we collect
Depending on how you interact with IKSIRE, we may collect:
Your name and contact details, such as email address, telephone number and location
Information about your business, project, organisation or creative work
Information submitted through application forms, contact forms or other enquiries
Project descriptions, portfolios, documents, images, recordings, links and other materials you choose to provide
Information relating to your communication or collaboration with IKSIRE
Your communication preferences, including whether you have chosen to receive news and marketing communications from IKSIRE
We aim to collect only information that is relevant to the purpose for which it is provided.
3. Applications and open calls
When you submit an application through an IKSIRE open call, program or other application process, the information you provide may be used to:
Review and assess your application
Understand your project, its development and its requirements
Assess whether a potential collaboration with IKSIRE may be appropriate
Contact you regarding your application
Discuss and manage a potential collaboration
Maintain appropriate records of applications and collaborations
Any project materials or other information you voluntarily provide may be reviewed by IKSIRE for these purposes.
Submitting an application does not guarantee selection or a collaboration
4. Enquiries and collaborations
If you contact IKSIRE about a service, project, collaboration or other matter, we may use the information you provide to:
Respond to your enquiry
Understand your requirements
Discuss potential services or collaborations
Prepare or manage a collaboration
Communicate with you during the course of a project
Maintain appropriate business records
5. News, updates and marketing communications
If you separately choose to receive communications from IKSIRE, we may use your contact information to send you occasional news, updates and marketing communications.
These may include:
IKSIRE news and updates
New services and creative offerings
Open calls and program announcements
Projects and collaborations
Events, launches and initiatives
Other promotional or marketing communications relating to IKSIRE
Marketing communications are optional and are not required to submit an application, contact IKSIRE or use our services.
Where we rely on your consent to send these communications, you may withdraw your consent at any time. You can also unsubscribe from marketing communications through the unsubscribe mechanism provided in our communications.
6. How we use personal information
Depending on the circumstances, we may use personal information to:
Review and manage applications
Respond to enquiries and requests
Assess and develop potential collaborations
Provide and manage our services
Communicate with applicants, collaborators and clients
Send news and marketing communications where you have requested them
Maintain the security and functionality of our website and systems
Comply with applicable legal and administrative obligations3
We do not use your information for purposes incompatible with those described in this Privacy Policy unless we provide appropriate information or obtain consent where required.
7. Legal basis for processing
Depending on the purpose and circumstances, IKSIRE may process your personal information on the following legal bases:
Steps taken at your request before entering into a contract
For example, when you submit an application or contact us about a potential collaboration and processing is necessary to assess or respond to your request.
Performance of a contract
Where processing is necessary to provide agreed services or manage an existing collaboration.
Legitimate interests
Where IKSIRE has a legitimate and proportionate reason to process information and those interests are not overridden by your rights and freedoms.
Consent
Where consent is required or where IKSIRE chooses to rely on consent, including for certain marketing communications.
Where processing is based on consent, you may withdraw your consent at any time.
8. Who may access your information
Your information may be accessed by IKSIRE and, where necessary, by service providers that help us operate our business, website and communications.
These may include providers of:
Website hosting
Form and application processing
Email and communication services
Cloud storage and document management
Website analytics and technical services
Access to personal information is limited to what is necessary for the relevant service or purpose.
We do not sell your personal information.
9. International transfers
Some of the service providers used by IKSIRE may process personal information outside the European Economic Area.
Where personal information is transferred outside the EEA, IKSIRE will take appropriate measures required under applicable data protection law to protect that information.
10. How long we keep your information
We retain personal information only for as long as reasonably necessary for the purposes described in this Privacy Policy, taking into account the nature of the information, the purpose for which it was collected and applicable legal or contractual obligations.
Information relating to applications and open calls may be retained for up to 2 years following the last contact with the applicant, unless the information needs to be retained for a longer period due to an ongoing collaboration or legal obligation.
Information relating to clients and collaborations may be retained for the duration of the relationship and for any additional period required for legitimate business or legal purposes.
If you have subscribed to IKSIRE communications, your information may be retained for up to 3 years from the date of collection or the last contact initiated by you, unless you unsubscribe or withdraw your consent earlier.
11. Your rights
Depending on the circumstances and applicable law, you may have the right to:
Request access to the personal information we hold about you
Request correction of inaccurate or incomplete information
Request deletion of your information
Request restriction of certain processing
Object to certain processing
Request portability of your information where applicable
Withdraw consent where processing is based on consent
You can also unsubscribe from IKSIRE marketing communications at any time.
To exercise your rights, contact us at:
contact@iksire.com
You also have the right to lodge a complaint with the Commission Nationale de l'Informatique et des Libertés (CNIL) if you believe your personal information has been handled in violation of applicable data protection law.
12. Security
IKSIRE takes reasonable technical and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.
However, no method of transmitting or storing information online can be guaranteed to be completely secure.
13. Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our activities, services, technology or legal requirements.
The latest version will always be available on this page, together with the date of the most recent update.
14. Contact
If you have any questions about this Privacy Policy or how IKSIRE handles your personal information, please contact:
IKSIRE, operated by Oktaj Kochan
Email: contact@iksire.com